Appearance Commission Minutes
Tuesday, April 25, 2017
The Polk County Appearance Commission met at The First Peak Visitor Center and was called to order at 5:50 pm.
In attendance were Joe Cooper, Christine Mariotti, Ernie Kan, Carolyn Ashburn, and Cathy Brettman. A guest was Gillian Drummond.
The minutes from the March meeting were approved.
The financial statement was reported that we have about $4500 left to spend before the end of the fiscal year. This will be spent primarily on matching grant applicants projects.
Christine suggested that we adhere to the practice of submitting purchase orders for proposed expenditures and that invoices be required for all money being spent by the commission in order to track what is being spent throughout the year and to better calculate a budget.
As regular practice, The Appearance Commission reviewed the 20/20 Plan for Polk County and felt that we were adhering to the plan. The question was raised as to whether we can get local businesses to put money in a pot to get contractors out on the roads to puck up litter? DOT will do extra pick-ups upon request. What is the status of the “Adopt-a-Highway” program? We wondered who manages the program? Joe suggested that we get 2-3 quotes from local landscapers and bring them to the Chamber of Commerce or Stott’s Ford to get them into the program. This action would perhaps encourage businesses to get on board and sponsor the litter pick up program.
Matching Grant Status The majority of the meeting was spent reviewing the matching grant applications and giving final approval to the dollar awards to each. The list of awards is shown as an attachment to the minutes.
Carolyn moved that we accept the Town of Saluda application for funds of $240 for trees on Main Street. The motion passed.
Christine has volunteered to contact Winding Creek Brewery about their $200 award.
Carolyn made a suggestion that a Final Report be required for each grant award and that this report include receipts for purchases and volunteer labor at a rate of $20.00/hour or less. She also made a suggestion that photos of the final work be taken to be recorded with the grants for our records and for publicity about the awards.
501 © 3 status – Jana Berg (Polk County attorney) has the documents for approval. We are waiting for response from her.
Gillian suggested that the Appearance Commission have a Facebook page.
The meeting adjourned at 6:45 pm.
Billboards: The board wondered about what the legislature did about the installation of billboards in our County. What can the BOC do? Is it feasible for the Appearance Commission to make a statement about this? Discussion followed. No determination was made at this time. Joe asked about finding out who are our representatives in the State. Do we go to Patrick McHenry, Ralph Hice and Cody Henson?
Public Art: The idea was brought up and the majority felt that this is an issue to be taken up by each individual town.
The next meeting will be held at 5:30pm on May 23, 2017 at the Polk County Visitor Center Conference Room.